Review Process
Procia follows a structured and transparent review and publication process designed to ensure academic quality, integrity, and consistency across conference proceedings. Unlike academic journals, Procia does not independently conduct internal or external peer review unless explicitly requested by conference organizers. Instead, Procia works in partnership with conference organizing committees, which are responsible for managing the primary review stages prior to submission to Procia. The full process consists of four main stages. Conference organizers are required to complete the first three stages before submitting materials to Procia for publication.
1. Internal Review (Managed by Conference Organisers)
Each paper submitted to a conference must first undergo an internal review conducted by the conference organizing committee or its appointed editorial team. This stage assesses whether the submission aligns with the conference theme and scope, meets basic academic and ethical standards, and is suitable to proceed to peer review. Papers that fail to meet these criteria should not advance further in the review process.
2. External Review (Managed by Conference Organizers)
Papers that pass the internal review must be evaluated through external peer review, normally involving at least two independent reviewers with relevant subject expertise. Reviewers assess the originality, scholarly contribution, methodological rigor, clarity, and relevance of the work within the disciplinary or interdisciplinary context of the conference. The review may involve one or more rounds of revision, depending on conference policies. Conference organizers are responsible for documenting reviewer details, review dates, review reports, and any annotated or track changes files.
3. Editorial Review (Managed by Conference Organizers)
Following external review and revision, conference organizers must conduct an editorial review to confirm that reviewer comments have been adequately addressed and that the paper meets the academic and presentation standards required for inclusion in the proceedings. Only papers that have successfully completed this stage should be submitted to Procia.
4. Final Editorial Review, Copyediting, and Production (Managed by Procia)
Once papers are submitted to Procia, they undergo a final editorial review to verify completeness, consistency, formatting compliance, and alignment with Procia requirements. Procia does not reassess the scholarly merit of the papers unless concerns arise regarding ethical standards or documentation. After final approval, papers proceed to copyediting and production. This stage focuses on language quality, formatting consistency, metadata accuracy, and publication readiness. Authors may be contacted through the conference organizers if clarification is required during production.
Through this collaborative review framework, Procia ensures that conference proceedings are published efficiently and professionally, while respecting the autonomy and scholarly oversight of conference organizers. The process supports transparency, academic credibility, and the timely dissemination of conference research outputs.
