For Organizers
Proceedings of International Academia (Procia) works in close collaboration with academic conference organizers to publish complete volumes of conference proceedings in a professional, transparent, and timely manner. Procia does not accept regular submissions from individual authors directly. All submissions are managed and coordinated through conference organizing committees. Each proceedings will be published as an issue of Procia and should not exceed 30 papers. Proceedings with over 30 papers can be organized into two issues in consultation with Procia.
Collaboration and Editorial Planning
Conference organizers are required to communicate with Procia in advance to discuss the proposed editorial workflow, review procedures, publication schedule, and technical requirements. This coordination ensures that the proceedings meet quality standards of Procia and that the publication process runs smoothly. Organizers who wish to receive support with the submission platform, reviewer forms, or workflow management must discuss these needs with Procia prior to the start of the review process.
Formatting and Templates
All manuscripts included in the proceedings must strictly follow the formatting requirements and templates provided by Procia. Conference specific templates may not be used unless they have been reviewed and approved by Procia in advance. Consistent formatting is essential to ensure professional presentation, efficient production, and indexing readiness.
Submission Requirements
When submitting papers to Procia for publication, conference organizers must ensure that each paper includes the following components:
- Original manuscript version submitted by the author(s). The conference organizers can ask their authors to use the Cover Page, the Paper Manuscript (Without Author Information), and the Paper Manuscript (With Author Information) for review purposes. Other template files can also be used, depending on the conference organizers’ preference.
- At least two review reports for each manuscript, each including reviewer name, reviewer email address, institutional affiliation, and date of review. The review form can be decided by the conference organizers. If the conference organizers would like to use the review form from Procia, please contact us.
- Review comments, either in a review form or as a separate document.
- Any annotated or track changes file provided by the reviewer, if applicable.
- Final revised version of the manuscript in Microsoft Word format, using the template file Paper Completed, reflecting responses to reviewer feedback. The word limits vary according to paper type and conference requirements, with manuscripts typically ranging from 5,000 to 12,000 words, including references and appendices.
- All documentation must be complete, clearly labeled, and submitted through the agreed submission channel.
Review Process Responsibility
The peer review process is organized and managed by the conference organizers unless otherwise agreed. Procia may provide technical and procedural support, including access to its submission system and structured review forms, but such arrangements must be confirmed in advance. Conference organizers are responsible for ensuring that the review process is conducted ethically, rigorously, and in line with academic standards.
Quality Assurance and Publication
Procia reserves the right to review submitted materials for completeness, formatting compliance, and editorial consistency before publication. Incomplete submissions or materials that do not meet the requirements of Procia may be returned to the organizers for revision prior to production. By working collaboratively with conference organizers, Procia aims to ensure that conference proceedings are published with clarity, credibility, and lasting scholarly value, while enhancing the visibility and impact of conference research outputs within the global academic community.
For enquiries or to initiate collaboration, conference organizers are encouraged to contact Procia at an early stage of conference planning.
